Shared Accounts

In the context of Quota Management, Shared Accounts are designed to provide flexibility in managing printing and copying resources among multiple users. Instead of each user having a separate allocation of points, a shared account receives a single pool of points that all users with access to the account can draw from.

Example: If a shared account is allocated 100 points, every user who has access to the account will have the same 100 points available. For instance, if User A prints 30 pages, the pool is reduced to 70 points. If User B prints 50 pages, the remaining balance drops to 20 points.

Users will receive a notification when they attempt to print or make a copy after exceeding their allocated quota. Once the total allocated points for the group are consumed, any user trying to print or copy will be notified that the limit has been reached. At this point, printing or copying may be paused or restricted.

How to configure Shared Accounts

1. Navigate to Users > Account Management.

2. Add an account by clicking the Add button.

3. Configure the account by giving it a name. For more information, refer to the Account Properties section.

4. Make sure that the Allocation Type is set to Shared Accounts in the Account Properties.

5. Set the limit (e.g. 500 points) that will be shared by a group.

6. In the Access section, specify the users or group of users who have permission to use the account.

• All Users

• Specific Groups or Users